Converting Publisher To PDF Problems – Some Simple Fixes

PDF is likely the most used file format for simply reading a document. It is secure and doesn’t allow easy editing of the document, breaking its integrity. This makes most people convert important documents into PDFs before sharing them.

Converting a file to a PDF is simple to do and I have mentioned the steps for it here. However, sometimes saving documents on Microsoft Publisher in PDF can lead to errors, such as Publisher cannot save the file as PDF.

In this article, I have discussed how to save publisher file as PDF and what to do to fix converting Publisher to PDF problems.

How To Save Publisher File As PDF?

First, let’s go over the steps required to save a Publisher file as a PDF. Follow these steps first to save the publisher file as PDF and if it doesn’t work, then try the troubleshooting mentioned below.

For Newer Office Versions:

1. Open the Publisher document that you want to save as a PDF and click on the File option.
2. Select the Export option.
3. Click on Create PDF/XPS Document.
4. Next, select the Create PDF/XPS option.
5. Click on the Options button and select the publish option best for viewing the document, online or as printed, of your publication.
6. After you select the suitable option, click on OK and select Publish.

Here is a guide to the options present:

Minimum Size: This option should be used for online viewing as a single page.

Standard: This option should be used if you are distributing the document online, such as using email, and the recipient may want to print it in the future.

High-Quality Printing: This option should be used for either copy shop or desktop printing.

Commercial Press: This option should be used for commercial printing purposes as it creates the largest and highest quality files.

For Office 2010 Version:

1. Open the Publisher document and click on the File option.
2. Click on the Save and Send option.
3. Select the Create PDF/XPS Document option.
4. Click on Create PDF/XPS option.
5. Select the Options button and choose the publish option best for viewing the document, online or as printed, of your publication. The options are the same as mentioned above.
6. After you select the suitable option, click on OK and select Publish.

For Office 2007 Version:

1. Open the Publisher file and select the File option.
2. Click on the Publish as PDF or XPS option. This will save your publication with the .pdf or .xps extension by default and this will be automatically optimized for high-quality printing.
   You can always change the selected option by clicking on Change.
3. Select Publish.

If following the above steps did not allow you to save publisher file as PDF, try the troubleshooting mentioned below.

How To Fix Converting Publisher To PDF Problems?

If you are facing converting publisher to PDF problems even after following the above steps, then you should go through the following troubleshooting.

Solution 1: Install Adobe Reader

Do you have Adobe Reader installed on your PC? If no, then try installing the latest version of Adobe Reader and then try following the above steps. If installing Adobe Reader also leads to the publisher not saving PDF correctly, try the next method.

Solution 2: Set Microsoft Print To PDF As The Default Printer

If installing Adobe Reader doesn’t work, try this workaround:

1. Close Publisher and press Ctrl + Shift + Esc keys to open the Task Manager.
2. In the processes tab, check if Publisher is still running. If yes, right-click on it and select the End Task option.
3. Close Task Manager and press the Windows + I keys to open Settings.
4. Select the Devices option.
5. Click on the Printers & scanners option.
6. Uncheck the Let Windows manage my default printer box.
7. Click on the Microsoft Print to PDF option in the Printers & scanners section.
8. Select the Manage option.
9. Click on the Set as default option.
10. Now, start Publisher and follow the above-mentioned methods for saving the document as PDF.

See if you can now save publisher file as PDF. If still publisher not saving PDF correctly, try the next method.

Solution 3: Update Microsoft Publisher

Are you using an older version of Microsoft Publisher? Try updating to the latest version and see whether the issue with printing PDF fixes or not. To update your Microsoft Office, follow the steps given below:

1. Open Publisher and click on File.
2. Select the Account option.
3. Click on Update Options.
4. Select the Update Now option.
5. Follow the on-screen instructions to complete the process.
6. Try to save the document as a PDF on the publisher.

Solution 4: Reinstall Microsoft Publisher

If none of the above solutions work, try reinstalling the entire Office suite. To do that, follow the steps given below:

1. Press the Windows + R keys to open the Run utility.
2. Type appwiz.cpl and press Enter to open the Programs and Features panel.
3. Right-click on the Microsoft Office option listed among the other apps.
4. Select the Uninstall option.
5. Follow the on-screen instructions to complete the process.
6. Visit here, download and install the Microsoft Office.

Wrapping Up

So, there you have it. Now you know how to fix the converting publisher to PDF problems. If you have any questions related to this topic, ask them in the comment section below.